Policies and Tax Form

The College must anticipate for fiscal reasons that enrolled students will complete the term to which they were admitted. However, should it be necessary for any valid reason to withdraw prior to the end of a term, the amount of tuition refund is determined using the following schedule:

• Before classes begin
  100% refund (all charges except the new student tuition deposit)

• During first two weeks
  80% refund of tuition

• During third week
  60% refund of tuition

• During fourth week
  40% refund of tuition

• During fifth week
  20% refund of tuition

• Withdrawal after fifth week
  No refund

Tuition deposits are non-refundable after May 1.

Lab fees, supplemental fees & other billed charges are not refundable.

Room & Board refund amount is determined using the following schedule:

• Students who move out of dorm Week 1 of Semester will be charged $1,500. The balance of Room & Board charges is refundable.
• Students who move out of dorm Week 2 of Semester will be charged $1,900. The balance of Room & Board charges is refundable.

No portion of room and board is refundable after Week 2 of classes.

Credit balances on the student’s account will be refunded within 2-3 weeks from the date financial aid is disbursed and credit is created. Read our Credit Balance Policy.

A student who wishes to leave the College must contact the Office of Registrar to officially withdraw.

A student who is granted a Leave of Absence through the Office of Academic Affairs may be considered withdrawn for financial aid purposes. The student’s status will depend upon the length of the leave and the ability to complete courses in which he or she is enrolled.

A withdrawn student’s eligibility for a financial aid refund is dependent on several factors:

• Length of enrollment period
• Length of actual enrollment
• Calculation of total aid earned

Withdrawn students who are eligible for federal financial aid are also subject to federal refunding rules. Eligibility for College and other funds is also recalculated.

The federal formula allows a student to keep aid that is earned based on the amount of time a student was enrolled. This calculation is performed upon receipt of the official notification from the Office of Registrar.

A student’s charges are determined using the institution’s refund formula.

• Non-renewable outside scholarships may be used to fill any unmet institutional need first.
• If a change is required because no remaining need exists and you have received a Nursing Loan, this will be reduced first.
• After those resources are exhausted a change to grant funds will be made. Note: Our scholarship funds are not reduced unless the total of your funds exceeds our total cost.
• The College reserves the right to use renewable outside resources to offset its own grant funds regardless of unmet financial need.
• All outside scholarships must be reported to the Office of Financial Aid within 30 days of student notification. Financial aid candidates will receive a scholarship reporting form that must be returned to us by our annually announced June due date before any aid will be paid to the account.
• If you are the recipient of other grants, scholarships, or benefits, your financial aid package may need to be adjusted.
• A scholarship is a method of payment and it is the student’s responsibility to ensure that the college receives these outside scholarship funds within the academic year.
• Funds not received within the academic year become the student’s responsibility to pay out of pocket.

Saint Joseph’s College has contracted with Heartland ESCI to distribute the 1098-T to all students. Students should contact Heartland ECSI directly via  their website (https://heartland.ecsi.net/) or by phone (866-428-1098) for any questions related to their 1098-T statement.

To access their 1098-T statement online, students will need their:

• First and Last Name
• Social Security Number
• Zip Code that appears on their 1098-T form

Students w/ Electronic Consent
Students that have consented to receive their 1098-T electronically will receive an email notification (unless otherwise agreed upon) within 24 – 48 hours.

Students w/o Electronic Consent
Students that have not consented to receive their 1098-T electronically will have a paper 1098-T statement mailed to them by January 31st.